---
title: "Finance > AR / AP Groups"
canonical: "https://technology.bytangram.com/space/TGKB/1326415886/Finance%20%3E%20AR%20%2F%20AP%20Groups"
format: markdown
---
AR / AP Groups (Account Receivables / Account Payables groups) is where you define the financial posting groups and GL accounts linked to each group for those transactions relating to the debtor/creditor. 

While this posting group setup only applies to debtor/creditor, the other posting rules setup can be found under the Posting Configurations menu **(Settings > Finance > Posting Configuration). **Both setups must be completed before you can post any transaction financially.

Locate the setup menu under** Settings > Finance > AR / AP Group**

> ℹ️ Please reach out to your WorkBook administrator or your Consultant if you cannot find the module/menu.

| **ON THIS PAGE YOU WILL FIND:** |
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| > Macro (toc) |

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## AR / AP GROUP

From the menu AR/AP groups, click on the button :create-new-row: to add a new group in the upper grid. 

- **Group code:** the abbreviation or the code of this posting group. (E.g. DED EXT - use for the external debtors)
- **Description:** a clear and short explanation of the group code
- **Debtor account:** if this group is used on the debtor, select the relevant GL account that the debtor-related transaction will be posted to (If left blank, this code cannot be selected in the Debtor setup)
- **Creditor account:** if this group is used on the creditor, select the relevant GL account that the creditor-related transaction will be posted to (If left blank, this code cannot be selected in the Creditor setup)

![image](media://d292a810-1155-4639-a298-de6998789d66)


> 📝 It’s possible to have a group that can be used for both Debtor and Creditor. Just simply define the GL accounts on both columns Debtor account and Creditor account.


**Selecting the AR / AP group on Debtor**

![image](media://07472b5b-eeb2-4b0a-a78b-da5bbc75a3b1)


**Selecting the AR / AP group on Creditor**

![image](media://62c81f4b-079b-491b-8ac2-092e0e9655a6)


> 📝 If the WorkBook personal expense feature will be used, it is a requirement to have a posting group defined for the employee creditor with a GL account set on the creditor account column.

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## REPORTING GROUPS

Besides the AR / AP group, there’s an option to assign the reporting group to the debtor and/or the creditor for reporting purposes (filtering and/or grouping). 

The reporting group is simply used for grouping the debtor/creditor into different groups that allows you to generate different reports accordingly. 

Usually, the reporting group is set based on geography where the VAT/GST/Tax is required to handle differently (e.g. Domestic, EU, APAC, International, etc.). This enables the ability to generate the VAT/GST/Tax reports reflecting the VAT/GST/Tax handling of the different groups of Debtors/Creditors.

To create a new group, click on the icon :create-new-row: to add a new line in the lower grid. 

- **Group number:** enter a code or an abbreviation for the reporting group
- **Description:** a short explanation of the group
- **Scope:** select an option to define if this reporting group should be used on **Debtor only**, **Creditor only**, or it can be used on both **Debtor and Creditors**

![image](media://90710809-fa7f-483e-883a-fc5c6ff1bf0e)


**Selecting the reporting group on Debtor**

![image](media://4cd71ec4-d859-4cd4-8495-b33c420a6328)


**Selecting the reporting group on Creditor**

![image](media://c7ae77fc-5d73-4a50-9976-fc6bf25aec84)

![image](media://961be790-949b-4ba9-9439-117a8e4e5d7b)

![image](media://c4efa8d3-a779-401f-a544-d63e01712279)

![image](media://b22fe4c2-f68a-4cb3-8797-7382a33d8802)

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## Examples of WorkBook standard reports

Here’s a couple of reports that allow you to filter and/or group using the reporting groups.

![image](media://af05deb2-f7b7-4c98-9a3b-836569e56b4a)


![image](media://5efd75da-c569-43a6-bc64-c72543f20ca2)


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### Related articles

> Macro (contentbylabel)