---
title: "Resources > Deactivate an Employee"
canonical: "https://technology.bytangram.com/space/TGKB/1421443510/Resources%20%3E%20Deactivate%20an%20Employee"
format: markdown
---
Employees can't be deleted in WorkBook, instead, they are deactivated/disabled and all the information pertaining to that employee remains in WorkBook.  

Employee deactivation occurs in the **resource **module and is usually controlled by a system administrator, designated role(s), or person(s) within your agency.

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## DEACTIVATE AN EMPLOYEE

To deactivate an employee go to:

- **Resources **module > **employee settings grid** > **select the employee** you wish to deactivate/disable
- Click the **further options** menu > select **enable/disable selected resource**

![image](media://7f8030ff-98d5-45fc-b5e0-833aff1772a3)

- In the pop up you can choose one active employee to inherit all the data from the deactivated employee …or
- You can select individual employees to inherit certain types of data.

![image](media://b73ff2cc-6cbe-4bdd-bd0e-2b84b395cba9)


- Select the employee expiry date

> ⚠️ Deactivation happens immediately, not on the date you place in this field

![image](media://6c610a0d-91ca-490e-8743-468040f081f3)


- You can also opt to:
  - Inherit job and task-related conversations
  - Mark the deactivated employee as ‘done’ on all tasks they have been assigned
  - Disable the employee permanently
  - Or leave these checkboxes blank
- After you make your selection/s > click** ok**

![image](media://a65f06fa-ab14-4b75-ad1f-ecaea91f3705)


> 📝 If you choose to disable employees permanently you will not be able to reactivate them in the future. Our recommendation is <u>**not**</u> to use this feature unless absolutely necessary.

![image](media://75dcd0ba-fb14-4b1b-ab5f-b9c6575f4fea)


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## TIPS FOR MANAGING OUTGOING EMPLOYEES

Prior to the employee end date, you should ensure:

- All open jobs are reallocated to other Project Managers/Account Managers accordingly
- The remainder of any open tasks are reassigned to other people
- The outgoing employee handles all open approvals and submits any open timesheets/expenses, prior to leaving.

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