---
title: "Resources > Employee without Access to WorkBook"
canonical: "https://technology.bytangram.com/space/TGKB/1573519365/Resources%20%3E%20Employee%20without%20Access%20to%20WorkBook"
format: markdown
---
An **employee without access** is a resource that <u>cannot</u> log into WorkBook, but can be used for the purpose of resource assignment and time-tracking or for freelancers that do not need to access WorkBook.

Employee resources are created in the **resources **module and are usually controlled by a system administrator, designated role(s) or person(s) within your agency.

---

## CREATE AN EMPLOYEE WITHOUT ACCESS

To add a new employee without access go to:

- **Resources **module > **employee settings grid **> click **add new resource **button

![image](media://fe2eefa6-da4b-4f0d-bf11-611920b7c2bb)

- Complete the necessary **new employee fields**

> 📝 Creating an employee without access is the same as creating an employee in WorkBook, there are some mandatory fields that need to be completed, see table below.

|  |  |
| --- | --- |
| **FIELD** | **DESCRIPTION ** |
| **Company*** | Select the **company** the group scheduling resource belongs to |
| **Name*** | **Name** of the employee without access |
| **Initials*** | This will auto-populate, but can be amended |
| **Email*** | Leave this as the default |
| **Profit Centre*** | Select a **profit centre** from the drop down |
| **Title*** | Select the **position** |
| **User Type*** | Select **Employee without access to WorkBook** |
| **Report Profile*** | Select a report profile from the drop down |
| **Timesheet Approver*** | Select a timesheet approver from the drop down |

- There is no need to complete any other fields
- Click** ok**

![image](media://dee60a0c-4cfd-47c8-ae46-d54066ab9d93)

---

### **Related articles**

> Macro (contentbylabel)