---
title: "Creditors > Create a Creditor Invoice"
canonical: "https://technology.bytangram.com/space/TGKB/259686578/Creditors%20%3E%20Create%20a%20Creditor%20Invoice"
format: markdown
---
Creditor invoices are created and managed in the **finance & administration **module > **creditors** > **creditor invoices** and are usually managed by finance. 

There are two types of creditor invoices:

1. Those that are purchase order related
2. Those that are non-purchase order related

| **ON THIS PAGE YOU WILL FIND:** |
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| > Macro (toc) |

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## CREATE A CREDITOR INVOICE (PO RELATED)

- Go to **creditors** > **creditor invoices**
- Click on **create new invoice**
- In the pop-up enter:
  - the approved **purchase order number**
  - the **creditor invoice number**
  - then **upload** your invoice file
- All other fields will pre-populate from the purchase order; check they’re correct, before clicking **ok**

![image](media://e9236ce2-8ad2-4e12-9627-aca2f6b7713a)


- The purchase order number, job number and activity are already populated in the line details sub-grid
- Check they are correct and then either set your invoice to **status 50** to push it through the approval process (if applicable) or click on the :approve: **approve selected creditor invoices** icon.

![image](media://f80f4bb8-f781-444a-abaf-74fb3d0df49d)


- Once approved, your invoice is now ready for processing via **project postings**

> ℹ️ Go to: [https://tangram.atlassian.net/wiki/spaces/TGKB/pages/259588147](https://tangram.atlassian.net/wiki/spaces/TGKB/pages/259588147)

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## CREATE A CREDITOR INVOICE (NON PO RELATED)

- Go to **creditors** > **creditor invoices**
- Click on **create new** **invoice**
- Follow the prompts to:
  - Choose the **creditor**
  - Add the creditor **invoice number**
  - Select the correct **date**(s)
  - Add the **Total amount** (incl. GST)
  - Add a **description** of the invoice
- Upload the file using the **upload invoice** icon
- Click **ok**

![image](media://1c931618-cd05-468e-8eff-1828119852e7)


- Select the invoice and in the sub-grid select the **invoice type:**
  - select **project entry** for COGS
  - select **operating entry** for overheads

![image](media://3dfcb8ca-6dfe-4f8f-831b-5332226ca8b5)


- For a <u>project entry</u> (that is not related to a PO), select the **job** and **activity**

![image](media://c683996d-29c3-46a9-a423-38f147925d5c)


- For an <u>operating entry</u>, select the **finance account**
- Check/adjust **GST settings**, as required

![image](media://b25c2195-b87e-4512-ba83-0e1babfe328f)


- Add as many lines as you wish using the **+ icon**

> ⚠️ *You must ensure that all lines sum to the total amount held at the invoice level.*


![image](media://009fc55f-4180-436e-9a92-bf9d1f145ccb)


- Once completed, select the Invoice and click on the **Status 50** icon or the :approve: **approve selected creditor invoices** icon.
- The invoice will now go through the relevant approval process (if applicable)

![image](media://fde989d9-20ad-409f-b754-a0da04bb0a71)


- Once approved, your invoice is now ready for processing via **project postings**

> ℹ️ Go to: [https://tangram.atlassian.net/wiki/spaces/TGKB/pages/259588147](https://tangram.atlassian.net/wiki/spaces/TGKB/pages/259588147)

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